Applying for a UK passport can feel complicated, but if you follow the steps in order, the process is actually very straightforward. This guide covers first-time applications, renewals, replacements, costs, documents, timelines, and common mistakes—all in simple language.
Step 1: Check Your Eligibility
You can apply for a UK passport if:
- You are a British citizen
- You were born in the UK or have citizenship by descent, registration, or naturalisation
- You already hold a UK passport and want to renew or replace it
If you’re unsure about your status, you can still start the application and the system will guide you.
Step 2: Choose How to Apply
You have three ways to apply:
1️⃣ Apply Online (Recommended)
- Fastest and cheapest method
- Available for new passports and renewals
- Apply via the official HM Passport Office website
2️⃣ Apply by Post
- Fill out a paper form
- Available from Post Office branches
- Slower than online
3️⃣ Apply from Outside the UK
- Use the Overseas Passport Application
- Processing time may be longer
Step 3: Gather Required Documents
For First-Time Applicants
You will usually need:
- Full birth certificate
- Proof of British nationality (if applicable)
- Parent’s details (passports or birth certificates)
- One digital passport photo
- A countersignatory (for identity verification)
For Renewal
- Your old UK passport
- A new passport photo
For Lost or Stolen Passport
- A lost passport reference number
- Additional identity documents may be required
Step 4: Get a Correct Passport Photo
Your photo must:
- Be taken in the last 30 days
- Have a plain light background
- Show your full face with neutral expression
- No hats, filters, shadows, or heavy editing
Online applications include a photo checker tool, which is very helpful.
Step 5: Complete the Application Form
When filling the form:
- Enter exact details as per your documents
- Double-check spellings and dates
- Upload your photo (online)
- Add parents’ details if applying for the first time
Mistakes here can cause delays or rejection, so take your time.
Step 6: Pay the Application Fee
UK Passport Fees (Adults)
- Online renewal: £88.50
- Postal application: £100
- Child passport (online): £57.50
Fees are non-refundable, even if your application is rejected.
Step 7: Send Supporting Documents
After applying:
- You’ll receive instructions on where to send documents
- Use tracked or special delivery
- Do not laminate certificates
- Only send original documents
HM Passport Office will return them separately from your passport.
Step 8: Processing Time
Typical timelines:
- Standard applications: Up to 10 weeks
- Peak seasons (summer): May take longer
- Urgent services: 1–2 working days (extra cost)
You can track your application online using the reference number.
Step 9: Receive Your Passport
- Passport arrives by secure delivery
- Supporting documents arrive separately
- Sign your passport immediately (ink pen only)
Frequently Asked Questions
Q: Can I travel while my passport is being renewed?
No. Your old passport is cancelled once processing begins.
Q: Can I change my name on my passport?
Yes, but you’ll need legal proof (marriage certificate, deed poll).
Q: How early should I renew?
At least 3–4 months before travel.
Final Tips
- Apply online whenever possible
- Keep digital copies of all documents
- Apply early if you have upcoming travel
- Read all email updates carefully